Guidelines for filtering SPAM

· Outlook 2003
    · Outlook 2000
    · Entourage 2004
    · Other email programs

Managing unsolicited email
Email entering the University network is scanned, assessed and marked on its likelihood to be unsolicited email. [more]

Setting your SPAM filter in Microsoft Entourage 2004 (Macintosh)

To filter unsolicited email (SPAM) in Microsoft Entourage 2004 (Macintosh), you need to create a rule that moves any message identified as SPAM into a separate folder. The following documentation applies to an Entourage mailbox that is configured to connect with the University's Microsoft Exchange system.

Step 1

Create a SPAM folder in Entourage. Right click on your Inbox icon and choose New Subfolder from the menu list.

Step 2

Name the new folder, SPAM. This is the folder that email identified as SPAM will be moved to.

Step 3

From the Tools menu, select Rules.

Step 4

Select Mail (Exchange) and then click the New button to create a new rule.

Step 5

Give the new rule a name. In this example we are calling the rule, SPAM Filter.

Step 6

In the If section of the rule, check that Execute is set to if all criteria are met.

Step 7

Also in the If section of the rule click All messages and select Specific header from the list.

Step 8

Set the criterion as described below.

For Specific header, type in the text: X-Spam-Level [This text is case sensitive so please make sure it is entered correctly.]

Choose Contains from the second list and type in the text: ***

The mail server assigns a number of asterisks to all incoming mail based on the likelihood that it is SPAM. The higher the number of asterisks, the more likely it is SPAM. Using less than three asterisks may filter email that is not SPAM (ie. wanted email). You may adjust the number of asterisks later to suit your specific filtering needs.